Job Description
Overview Our client in Coral Gables, Miami, is searching for an exceptional House Manager to bring organization, leadership, and a personal touch to their 14,000 sq. ft. residence and outbuildings. This dynamic role focuses on keeping track of multiple parallel workstreams (indoor/outdoor maintenance, upgrades and renovations, managing housekeepers, a chef, a driver, and other household staff, overseeing vendors, managing expenses, bill pay and errands) to ensure the estate runs smoothly and efficiently. The candidate must be a digital native and master Microsoft Outlook, Monday.com and will be trained in other apps/software used for project management and expense/billing.
The ideal candidate is a natural leader with outstanding organizational skills and a proactive mindset, capable of anticipating the family's needs and addressing them with precision and care. The Principal has an EA in office and a Family Assistant. This position touches strictly on the management of the household.
This is an exciting opportunity for a detail-oriented, adaptable professional who thrives on juggling multiple priorities, creating order, and supporting a well-run, vibrant household.
Please note: candidates must be familiar with the Miami area, as local knowledge is considered essential to effectively managing this household. Skill Set
The ideal candidate will be: - A proactive leader with excellent organizational and project management skills.
- Organized and detail-oriented, with a strong ability to multitask and prioritize.
- Emotionally intelligent and adept at managing relationships with staff, vendors, and principals.
- Tech-savvy, with a good understanding of household technology and Microsoft Office tools.
- Flexible, with the ability to adapt to changing schedules and needs.
- Willing to listen to feedback and implement feedback accordingly.
Key Responsibilities - Manage property maintenance and address any issues promptly, including basic troubleshooting or hiring vendors as needed.
- Coordinate with Architects for internal and external house renovations
- Candidates must be comfortable with delivering monthly budget updates to the Family Office Controller and delivering the annual budget for the household.
- Provide the principal/team with a daily status update.
- Oversee and coordinate the household team, ensuring tasks are completed to the family's standards.
- Manage vendors and service providers, including scheduling and quality control.
- Maintain and update household manuals, inventories, and records.
- Supervise and execute indoor/outdoor maintenance, ensuring timelines and expectations are met.
- Provide personal assistance to the principals, including running errands, managing household schedules, and handling requests.
- Assist with occasional event planning and execution, including overseeing holiday preparations, decorations, and gift logistics.
- Oversee wardrobe management, including organizing, coordinating alterations, and ensuring the proper care of fine clothing.
- Coordinate household purchases and supplies, including groceries, toiletries, and other essentials.
Job Requirements - Minimum of five years' experience in a similar role with substantial longevity in past positions.
- Experience managing budgeting and expense reporting.
- Experience managing domestic staff and vendors.
- Fluent in Spanish and English.
- Tech-savvy and proficient with Microsoft Office and household technology.
- Valid driver's license with a clean driving record.
- Physically fit, able to perform hands-on tasks when necessary.
- Must be fully vaccinated for flu on an annual basis.
- Must pass a background investigation, including social media risk evaluation.
- Comfortable working occasional weekends or holidays as needed.
- Loves dogs and enjoys working in a pet-friendly environment.
Compensation & Benefits - $130,000++ per year | DOE (base + bonus) - note, the compensation is open based on experience
- Healthcare plan
- 15 paid vacation days
- Paid sick days
- Paid holidays
- Yearly wage review
- 401k Plan
Dm Estate Staffing
Job Tags
Holiday work, Local area, Outdoor, Flexible hours,